Executive Assistant

Job Title:              Executive Assistant           
Location:              Helensburgh, Argyll and Bute + Hybrid Working Arrangements
Compensation:    Competitive + Benefits
Role Type:            Full time / Permanent  
Role ID:                SF53465

At Babcock we’re working to create a safe and secure world, together, and if you join us, you can play your part as an Executive Assistant at our Clyde, Faslane site.

The role
As an Executive Assistant you’ll have a role that’s out of the ordinary. Babcock provides services including fleet time engineering, facilities management, waterfront services, logistics and transport within an agreed operating budget, firmly focused on continuous and sustainable improvement in warship and submarine support.

Day to day, you’ll provide key administrative and business support to three Directors of the Executive Board to allow them to focus on critical business.  The role will require personalised and timely support to be provided to each Director.

Key Responsibilities:

• The main purpose of the role will be to provide key administrative and business support to 3 Directors of the Executive Board to allow them to focus on critical business. 
• The role will require personalised and timely support to be provided to each Director.
• Meetings Management: Organise and schedule meetings for Senior Management (Exec Board)
• Collation and Preparation of Information: Prepare/collate information for various monthly reports in adherence with relevant deadline dates, i.e. Exco Report, Naval Nuclear submission etc.
• Prioritisation of tasks
• Handle all arrangements for visits to Clyde (internal Babcock or External visitors)

Essential experience of the Executive Assistant

• Advanced Microsoft Office skills, particularly Outlook, PowerPoint, Excel and Word.
• Expert user of virtual meeting technology including Microsoft Teams and Skype.
• Minute taking
• Reporting
• Strong verbal and written communication skills, including influencing skills. 
• Organisation and prioritisation skills
• High level of accuracy and attention to detail

This is a full-time, permanent position based at HMNB Clyde, near Helensburgh with flexible working from home options.

Security Clearance
The successful candidate must be able to achieve and maintain Security Check (SC) security clearance for this role.

Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held. Further details are available at United Kingdom Security Vetting: clearance levels - GOV.UK (www.gov.uk).

What we offer

• Generous holiday allowance 
• Matched contribution pension scheme, with life assurance
• Employee share scheme 
• Employee shopping savings portal
• Payment of Professional Fees
• Reservists in the armed forces receive 10-days special paid leave 
• Holiday Trading is a benefit that allows the majority of employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement
• ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity
• Excellent development opportunities and benefits package including an employee assistance programme supporting physical, mental and financial wellbeing.

Babcock International 
For over a century Babcock  has helped to defend nations, protect communities and build a better world. To continue, we must adapt, advance and be a sustainable business with a shared goal. 

We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email careers@babcockinternational.com with the subject header ‘Reasonable adjustments requirement’. We’re committed to building an inclusive culture where everyone’s free to thrive. We are happy to talk about flexible working – please ask about alternative patterns of work at interview.

Closing date:  29/04/2024

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