Apply now »

Assistant Payroll Administrator (Permanent)


Ottawa, ON, CA, K1P 5E7

Onsite or Hybrid: 

Assistant Payroll Administrator (Permanent)

Ottawa, ON


Underpinned by a deep understanding of technology integration, asset management, and specialist training, Babcock International works with customers around the world to improve the capability, reliability, and availability of their most critical assets within the key market sectors of Marine, Land, Aviation, and Nuclear.


In Canada, Babcock works in the Marine sector, where our teams provide critical and complex support to Canada’s submarine fleet. Our Canadian team is proud to be trusted to deliver key naval in-service support for the Royal Canadian Navy. We also operate in the Aviation sector, where Babcock ensures that the aircrew trainees of our partner nations receive the world’s best flying training. We deliver vital aerial emergency services and are proud to have been selected by the Government of Manitoba to deliver their wildfire suppression services, as well as key components of their critical air ambulance services.


Whether it is providing technical training instruction, developing training materials or maintaining critical training assets, Babcock is trusted by its customers to deliver world-class training solutions.

Babcock’s Purpose is to create a safe and secure world, together. Our Principles create the foundation for how we will do this. They keep us on the right course, unify the way we work and guide us towards success. By thinking, connecting, and acting in line with these Principles, we’ll deliver better outcomes for our Culture, Customers and Communities. Collectively at Babcock, our employees embody the Principles that help make us great at what we do:


  • Challenge the status quo, Be Curious, and ask, ‘how might we?’
  • Whenever measuring success, Think: Outcomes and positive impacts.
  • Be Kind to ourselves, each other, and our planet.
  • Babcock employees Collaborate – we are greater than the sum of our parts,
  • Be Courageous – be brave, ambitious, and determined.
  • Everyone has a part to play - Own and Deliver to be successful.


We encourage you to explore our Babcock Canada website to learn more about us at


In this role, you will:


  • Assist with Payroll processing and act as back-up for full payroll
  • Review and lock timecards, identify variances between Dayforce and IFS, and process corrections
  • Ensure finance related date is maintained multiple systems (Dayforce, IFS (ERP))
  • Assist with the onboarding of new employees
  • Update Payroll reconciliation workbook
  • Assist with the administration of all types of employee leaves including but not limited to, Short Term Disability, Long Term Disability, Maternity / Parental Leave, Leave of Absences.
  • Accurately processing all new leaves of absence and leave changes in the systems used by Human Resources and liaising with Payroll as required
  • Respond to employee inquiries in a timely manner
  • Assist with preparing weekly and monthly reports such as a leave summary as required
  • Other duties as assigned


The ideal candidate brings:


  • A minimum of 2 years of payroll related experience.
  • Payroll Compliance Practitioner certificate or working towards is preferred.
  • Experience completing data entry in an HRIS system and/or a Payroll system is desired.
  • Excellent written and verbal communication skills, and ability to maintain confidentiality
  • You demonstrate excellent organizational skills, attention to detail, and an ability to produce quality results in a timely manner
  • You have detail-oriented, strong analytical, critical thinking, and problem resolution skills
  • Able to work effectively alone and within a team
  • Ability to work in a fast-paced environment managing multiple tasks with professionalism
  • Software requirements:
    • Proficient in Excel (advance level required)
    • Knowledge/experience working within an ERP (IFS preferred)
    • Knowledge of Dayforce is an asset
  • Proof that you are fully vaccinated against COVID-19, meaning that you must have received the full series of a COVID-19 vaccine approved by the Government of Canada with the final dose at least 14 days prior to your start date as well as any COVID boosters recommended by public health authorities
  • You are eligible for a Canadian Secret Security and ITAR Clearance


Babcock Canada supports the safety and wellbeing of our employees through the following programs:


  • Contributions towards an employee’s physical and mental health
  • Wellness days
  • Supportive work life balance: flexible work schedule and competitive annual vacation time off
  • Comprehensive health and dental benefits
  • Pregnancy and Parental Leave top-up available
  • Employer matching of employee retirement contribution
  • Employee recognition and bonus programs
  • Support of professional development and reimbursement of membership dues
  • Relocation assistance for individuals and families


Babcock is committed to promoting a workforce without boundaries. One that welcomes everyone to contribute to our success regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability, or age. If you require accommodation during any stage of our recruitment process, please let us know how we can assist you.


Applicants, please apply online at



Job Segment: ERP, Information Systems, Technology

Apply now »