Fleet Admin Coordinator

Job Title:                     Fleet Admin Coordinator

Location:                     Ruislip, West London

Compensation:           £33,195 + Benefits

Role Type:                   Full time / Permanent

Role ID:                       SF69868

At Babcock we’re working to create a safe and secure world, together, and if you join us, you can play your part as a Fleet Admin Coordinator at our Ruislip, London site.

The role

As a Fleet Admin Coordinator, you’ll have a role that’s out of the ordinary. You’ll be providing vital administrative support while driving continuous improvement initiatives that enhance efficiency and performance across the contract.

Day-to-day, you’ll have the following responsibilities:

• Process rechargeable activities in line with business and customer processes, ensuring all repairs are captured across workshops, mobile technicians, suppliers, and parts.
• Liaise with customers on recharge submissions, resolve queries, and coordinate with the finance team on invoicing requirements.
• Manage evidence and submissions on SharePoint, maintaining accurate records.
• Track, monitor, and escalate strategic vehicles within the LFB Fleet (CSU & Aerials) to ensure operational readiness.
• Review defect trends against planned events to minimize open slots and improve efficiency.

This role is full time working 40 hours per week and is based on site at Ruislip, West London.

Essential experience of the Fleet Admin Coordinator:

• Professional, customer-focused, and adaptable approach to work.
• Proven experience in administrative or coordination roles, demonstrating strong organizational and multitasking skills.

Qualifications for the Fleet Admin Coordinator:

• Educated to GCSE/A-Level standard or equivalent qualification.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, etc.).

Security Clearance

The successful candidate must be able to achieve and maintain Standard (BPSS) clearance for this role.

Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held. Further details are available at United Kingdom Security Vetting: clearance levels - GOV.UK (www.gov.uk).

What we offer

• Generous holiday allowance
• Matched contribution pension scheme, with life assurance
• Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+
• Employee share scheme
• Employee shopping savings portal
• Payment of Professional Fees
• Reservists in the armed forces receive 10-days special paid leave
• Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement. This Window opens February through to March annually.
• ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity
• Excellent development opportunities and benefits package including an employee assistance programme supporting physical, mental and financial wellbeing.

Babcock International

For over a century Babcock has helped to defend nations, protect communities and build a better world. To continue, we must adapt, advance and be a sustainable business with a shared goal.

We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email careers@babcockinternational.com with the subject header ‘Reasonable adjustments requirement’. We’re committed to building an inclusive culture where everyone’s free to thrive. We are happy to talk about flexible working – please ask about alternative patterns of work at interview.

Closing date: 08/12/2025