Subcontract Coordinator

Job Title:               Subcontract Coordinator
Location:               Helensburgh, Argyll & Bute + Hybrid Working Opportunity
Compensation:     up to £28,000 (DOE) + Benefits
Role Type:             Full time / Permanent 
Role ID:                 SF53026

At Babcock we’re working to create a safe and secure world, together, and if you join us, you can play your part as a Subcontract Coordinator at our HMNB Clyde (Faslane) site.

The Role
As a Subcontract Coordinator, you will have a role that is out of the ordinary. Babcock provides services including fleet time engineering, facilities management, waterfront services, logistics and transport within an agreed operating budget, firmly focused on continuous and sustainable improvement in warship and submarine support.

Day to day, you will support the Subcontract team to raise subsequent purchase requisitions and obtain necessary project approval, resolving subcontract issues, provide Project Status reporting and data analysis of subcontract performance; by supplier, by project.

• Assist the Subcontract Manager by trouble shooting, root cause of issues, queries, engaging with stakeholders, discussing and resolving subcontract issues and provide Project Status reporter
• Assist in evaluating subcontractor queries and assist in collating of Technical Representatives comments, in preparation of technical evaluations and aware recommendation for Submarine Maintenance periods
• Assist in the close out of all Submarine Support (PMO) Subcontracts 
• Process timely responses to the customer’s correspondence and queries and provides the relative management information as required
• Ensure all data is captured and visible within the company ERP (IFS) solution for management reporting interpretation, consolidation into appropriate management cost control datasheets and appropriate dashboards
• Support when required to raise and process IFS requirements 
• Support vetting of invoices and raise necessary queries and report anomalies when required 

Essential experience of the Subcontract Coordinator

• Competent Microsoft Excel user (V-Lookups, ect.) 
• Data entry experience 
• Strong verbal and written communication skills 
• Knowledge of Planning & Project Management procedures; practised knowledge of requirements, change & document management & project control adherence is desirable

This is a full-time permanent role at 37 hours per week. Hybrid working arrangement of x1 day a week on-site with the remaining to be completed from home. 

Qualifications for the Subcontract Coordinator:

We value difference and we don’t have a fixed idea when it comes to background or education, provided you can show the required level of experience and willingness to learn then we would like to hear from you.

The successful candidate must be able to achieve SC security clearance for this role.

Our Benefits

• Generous holiday allowance 
• Matched contribution pension scheme up to 8% of salary, with life assurance
• Employee share scheme 
• Employee shopping savings portal
• Payment of Professional Fees
• Reservists in the armed forces receive 10-days special paid leave 
• Holiday Trading is a benefit that allows the majority of employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement
• ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity

Babcock International 

For over 130 years Babcock International have helped to defend nations, protect communities and build a better world. To continue, we must adapt, advance and be a sustainable business with a shared goal. 

If you have a disability or need any reasonable adjustments during the application and selection stages, please let us know. We’re committed to building an inclusive culture where everyone’s free to thrive. We are happy to talk about flexible working - please ask about alternative patterns of work at interview.

Closing date:    09/10/2023

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