Assistant Buyer

Posting Date: 14 September 2020

Location: Dunfermline, Fife, GB, KY11 2AX

Company: Babcock

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Job Title: Assistant Buyer
Location: Rosyth
Business Unit: Energy & Marine Services
REF: 31973


About the role
You will promote and maintain a culture of openness, honesty, commitment and continuous improvement while actively support the company's Health, Safety, Environmental, Code of Conduct, Quality and other policies and procedures.

We are looking for someone who can actively seek to anticipate and mitigate problems/difficulties and who can establish and maintain a good working relationship with assigned Suppliers and, where necessary, with Customers, such that they would wish to receive and place future business with LGE Process.

Other duties include:
• Perform all tasks involved in the formation and administration of Purchase Orders and Purchase Contracts in accordance with the Company Quality Procedures.
• Communication with Suppliers and Personnel within LGE and when necessary within Babcock to establish a clear definition of requirements and to ensure performance to agreed contract terms.
• For prior review/approval by the Buyer prepare/issue the following: -
• Issue bid requests and where necessary any pre-qualification requirements
• Expedite, issue, receive and process the following:
• Assistance with preparation of RFQ’s, Quotations and bid summary etc
• Purchase Orders/contracts and revisions
• Purchase Order acknowledgements
• Documentation from bidders/suppliers
• Document revisions
• Indirect Purchase Orders
• Warranty/replacements items
• After Sales RFQs, Expediting, Purchase Orders
• Update Central, Vendor Document Control and other systems and highlighting queries to Buyer.
• Receiving, checking and updating systems for goods that arrive in LGE.
• Packing/despatching and preparing paperwork for goods received in LGE for onward despatch by courier etc.
• Evaluate bids commercially, prepare bid summary, and issue bids to the appropriate personnel for their technical evaluation
• Establish/maintain files and controls for all outgoing and incoming correspondence on each assigned order/contract – hard copy and electronically on a daily basis.
• Issue shipping instructions to vendors
• Co-ordinate shipping arrangements with freight forwarder as appropriate
• Check invoices and follow up invoice queries
• Initiate and process revisions/amendments that establish scope and effects on cost and schedule of agreed-upon changes
• Administer all Purchase commitments by performing the following functions: -
• Monitor supplier’s performance for conformance to commercial terms
• Monitor activities by Engineering and other in-house functions to ensure compliance with the order/contract terms
• Record, review, analyse and distribute supplier reports specified in the order/contract.
• Conduct closeout review of the order/contract documents.
• Communicate with suppliers and contractors as necessary to achieve required service and results from potential and actual suppliers/contractors to meet project needs.
• Support the Buyer to prepare and organise assigned Procurement sponsored meetings, such as bid clarification and post award meetings, for the purpose of ensuring complete understanding and agreement between LGE, the Client (as relevant) and supplier on all contractual matters.
• Support the Logistics Team by preparing packing lists, checking letters of credit and issuing shipping instructions as necessary.
• Support Documentation Control by expediting documents, updating document registers, filing & seeking document approval in a timely manner.

What else do I need to know?

• All applicants must have the legal right to work in the UK and be subject to satisfactory security clearance which includes 3 years reference checks. Verification of any qualifications/passport/licences must be shown at interview stage.
• We are happy to talk about flexible working.  Please ask about alternative patterns of work at interview


About Babcock International
For more than a century, Babcock, the Aerospace and Defence company, has been trusted to deliver bespoke, highly-skilled engineering services. We help customers in the UK and around the world to improve the capability, reliability and availability of their most critical assets within the four market sectors of Marine, Land, Aviation, and Nuclear, underpinned by a deep understanding of technology integration, unique infrastructure and specialist training.

We’re committed to providing a great employee experience in a supportive and engaging environment. The benefits you can expect to enjoy include a generous holiday entitlement, competitive money purchase pension scheme with life assurance and a share ownership scheme.  You’ll benefit from excellent career and learning and development opportunities to ensure that you grow and achieve your full potential.


Application Guidance
Due to the COVID-19 pandemic, we need to ensure that our recruitment processes are regularly reviewed and adapted, as required, to ensure we’re compliant with the latest government advice. We are striving to protect both our current and future employees by acting in a responsible way which reflects the restrictions we face.
Babcock are continuing with essential recruitment activity but implementing relevant recommendations to ensure that this is done in a responsible way with consideration of the unprecedented circumstances we are facing.
Please follow the link to find out more about how COVID-19 is impacting Recruitment and On-boarding for applicants.
All applications should be made online.  Please use a desktop PC or laptop to create your account and apply for a job.  Once you’ve completed this you’ll be able to apply to jobs from mobile devices. If you experience difficulties please visit our careers page.
If you have a disability or need any reasonable adjustments during the application and selection stages please let us know and will respond in a way that best fits your specific needs.
This advice is valid at the time of publication and changing government advice and Babcock working practices take precedence at any particular time.


Armed Forces Covenant
We are proud to support the Armed Forces community by honouring the Armed Forces Covenant. We recognise the value that Serving Personnel, both Regular and Reserves, Veterans, Uniformed Cadet Instructors and Service Families contribute to our business and the United Kingdom. As part of the Covenant, Babcock offers Reservists and Uniformed Cadet Instructors up to 2 week’s special paid leave to help them meet their commitments. To find out more please check our career website for more information.


Closing Date: 28th September 2020


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