Project Administrator

• Primary customer contact managing calibration administration and workflow.
• Oversees goods handling, purchasing, invoicing, and auditing activities.
• Supports continuous improvement and safe working practices.
  
  
  

Babcock is looking for a Project Administrator to join the Calibration team based in Devonport, Auckland.

About the role

Join Babcock’s specialist Calibration Centre and play a central role in keeping critical engineering and defence projects moving. As the Project Administrator, you’ll be the key connection point between customers, technicians, subcontractors, and internal teams. This role brings variety every day—coordinating workflow, managing calibration documentation, handling incoming and outgoing equipment, and ensuring quality standards are consistently maintained. You’ll influence continuous improvement, shape the service experience for customers, and support operations that directly contribute to Aotearoa New Zealand’s defence capability.

You’ll work within a highly skilled technical environment that genuinely values collaboration, kindness, curiosity, and outcomes—Babcock principles that guide how we operate. With opportunities for travel and exposure to unique engineering programmes, this is a great chance to grow your administrative expertise while contributing to projects that matter. If you want a role with purpose, professionalism, and strong team culture, this is it.

About you

You thrive in a structured, technical environment where accuracy matters. You’re confident managing customers, coordinating workflow, and keeping records impeccably organised. You’re comfortable using ERP or MRP systems, communicating clearly, and supporting technicians and managers with reliable administrative delivery. You enjoy improving processes, working collaboratively, and handling equipment with care. You understand the importance of safety, quality, and professionalism—especially in defence‑aligned environments—and you’re ready to step into a role where your organisation and initiative make a real impact.

Key Required Skills

• Strong written and verbal communication
• Computer proficiency across core systems
• Experience with MRP/ERP platforms
• Customer service capability
• Accurate record keeping and auditing
• Ability to work in technical/engineering settings
• Goods handling and dispatch coordination
• Team‑focused collaboration
  
  

Key Required Qualifications

• 5+ years office administration experience
• Eligibility for Defence Security Clearance (DSC & CV)
• Valid motor vehicle driver’s licence
• Eligible to meet security and compliance requirements for defence‑related work.
  
  
  

Your future at Babcock – what we offer you 

• Our work life integration policy brings together leave entitlements which include annual leave, wellbeing leave, paid parental leave, defence reservist leave plus more;
• We will provide you with a supportive and engaging environment where you can grow your career, supported by our capability framework plus ongoing access to self-led learning modules through LinkedIn Learning and access to study leave;
• You’ll have access to beRewarded which will provide you with endless discounts across retail, health, entertainment, travel and much more, plus novated leasing options and corporate shares plan;
• Your wellbeing is supported through our online wellbeing program Munch, Mind, Move, Money, access to our employee assistance program plus you can access two days annually from your personal leave as wellbeing days;
• You’ll be able to participate in our weRecognise program which is an opportunity to recognise the outstanding work our people do each and every day in living our principles which are Be kind, Collaborate, Be Curious, Think Outcomes, Be Courageous and Own & Deliver

Who we are

Babcock Australasia combines the best talent and in-country expertise while leveraging the rich 130+ year global heritage of Babcock International Group, a FTSE 100 international defence company.

Our team of 1,800+ experienced staff ensure critical services and assets are readily available, affordable, and future proof. From maritime sustainment and secure communications, to lifesaving helicopter missions and managing critical fleets, we ensure our customers are equipped to fulfil their mission.

So, if you would like to join us  and help create a safe and secure world, together, please apply via the Apply Now’ button below.

To learn more about us visit www.babcock.com.au

We welcome applications from candidates from all backgrounds and experience however, the successful candidate must be legally entitled to work in New Zealand and capable of obtaining a New Zealand Defence Force (NZDF) Security Clearance.

Please note, should your application progress you may be required to complete pre-employment checks. These checks may include but not limited to, reference checks, MOJ, security check, qualifications and right to work.

Babcock Australasia is a Circle Back Initiative Employer - we commit to respond to every applicant.

Job Req #72184