Material Certification Records Support Assistant (12 Month Term)

Posting Date: 20 November 2019

Location: Victoria, CA, V8Z 0B9

Company: Babcock

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Underpinned by a deep understanding of technology integration, asset management, and specialist training, Babcock International works with customers around the world to improve the capability, reliability and availability of their most critical assets within the key market sectors of Marine, Land, Aviation, and Nuclear.


In Canada, Babcock is best known for our work in the Marine sector; providing critical and complex support to Canada’s submarine fleet. We are now expanding our Canadian business into the Aviation sector by providing Aerial Emergency Services to the Province of Manitoba.


Our business relies on our people delivering their best day in and day out. As individuals, we all make a difference to our colleagues, our customers and others who we interact with on a daily basis.  Collectively at Babcock, our employees exude the ‘Being Babcock’ principles that help make us great at what we do:


  • Always strive to deliver
  • Build great relationships based on trust
  • Safeguard customers’ reputations
  • Never compromise on health and safety
  • Challenge ourselves and each other
  • Respect people and value their diversity
  • Thrive on complexity
  • Trust our people to deliver


In this role, you will:


  • Provide administrative and records support to the Submarine Material Certification Section, working with a high volume of technically-based paperwork
  • Organize, prioritise, move and archive large quantities of hard copy and digitized records, identifying and rectifying gaps and overlaps, and ensuring a zero error rate.
  • Develop and update PowerPoint presentations in support of regular meetings
  • Manage the Material Certification section SharePoint site
  • Coordinate, track, liaise, and prepare status reports related to material certification
  • Communicate effectively with team members to support ongoing projects
  • Collate  and  extract  data  and  produce  routine  reports,  schedules and  letters  for  internal publication and for dissemination to customers and suppliers.
  • Prepare configuration controlled hard copy and electronic records for audit by internal and external (customer) audit teams.
  • Other duties as assigned


As our ideal candiate,


  • You have demonstrated competence with Microsoft SharePoint, Visio and Microsoft Office 2016 applications including Word, Excel, PowerPoint
  • You have a strong competence with Microsoft Excel including storing, processing, analysing and presenting data
  • Demonstrated competence with Adobe Acrobat or other pdf applications
  • You have the ability to learn new software applications
  • You are able to lift and move boxes of hard copy records of 5-25 lbs regularly
  • You have demonstrated the ability to work under minimal supervision
  • You are eligible for DND contractor access to DND sites
  • You have experience working in a technical environment
  • You have database management experience
  • You are eligible for a Canadian Secret Security and ITAR Clearance

Applicants, please apply online through our LinkedIn posting or through our website at

Given our commitment to employee development across the board, employees enjoy a long and satisfying career at Babcock in an environment that values their contributions, rewards them properly, and is committed to their safety and wellbeing.  Employee benefits may include but are not limited to:

  • Relocation assistance for individuals and families
  • Pregnancy and Parental Leave top-up available
  • Company sponsored continuing education
  • Employee recognition and bonus programs
  • Reimbursement of annual professional membership dues
  • Health and Wellness Program
  • Comprehensive health and dental benefits
  • Employer matching of employee retirement contributions
  • Paid vacation that increases with years of service

Babcock is committed to promoting employee equity and building a skilled, diverse workforce reflective of Canadian society. If you require accommodation during any stage of our recruitment process, please let us know how we can assist you.

We welcome your interest in joining the Babcock family.

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