Personal Assistant

Posting Date: 03 December 2019

Location: Portsmouth, Hampshire, GB, PO6 3EN

Company: Babcock

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Personal Assistant
Portsmouth
Air
SF29110
 
About the role

Here at Babcock International we’re looking to recruit a Personal Assistant.

 

You’ll provide a high quality and professional service to the Finance and Organisational Development Directors (part of the MA Board) and their reporting lines to facilitate the efficient operation of their areas of responsibility.

 

There is the opportunity to discuss a flexible / part-time working pattern for this role based from the Lakeside office, Portsmouth.

 

• Pro-actively managing and co-ordinating diaries and meeting requirements with appropriate travel times and bookings
• Pro-actively managing and maximising opportunities when meetings are held at non-home locations
• Preparation and control of document packs and prompting timely updates for outstanding actions
• Providing a high quality point of contact for internal and external stakeholders, managing  calls, mail and email in a manner appropriate to represent Babcock
• Filtering and logging correspondence and ensuring it is distributed in a timely manner for them to action and respond
• Ability to manage confidential and sensitive matters and associated information
• Holding weekly catch up meeting with supported principals to ensure plans and priorities remain coherent
• Managing all requests for IS
• Scheduling regular programme and site visit reviews up to 6 months in advance
• Establish and maintain a share point site/records
• Plan and organise events and conferences as and when required

 

What do I need to do the role?
• Driving licence is required to facilitate site visits where necessary
• Proficient in Microsoft applications - PowerPoint, Word, Excel and Outlook

 

What else do I need to know?
• All applicants must have the legal right to work in the UK and be subject to satisfactory security clearance which includes 3 years reference checks. Verification of any qualifications/passport/licences must be shown at interview stage.
• We are happy to talk about flexible working.  Please ask about alternative patterns of work at interview

 

About Babcock International
For more than a century, Babcock, the Aerospace and Defence company, has been trusted to deliver bespoke, highly-skilled engineering services. We help customers in the UK and around the world to improve the capability, reliability and availability of their most critical assets within the four market sectors of Marine, Land, Aviation, and Nuclear, underpinned by a deep understanding of technology integration, unique infrastructure and specialist training.
We’re committed to providing a great employee experience in a supportive and engaging environment. The benefits you can expect to enjoy include a generous holiday entitlement, competitive money purchase pension scheme with life assurance and a share ownership scheme.  You’ll benefit from excellent career and learning and development opportunities to ensure that you grow and achieve your full potential.
 

Application Guidance
All applications should be made online.  Please use a desktop PC or laptop to create your account and apply for a job.  Once you’ve completed this you’ll be able to apply to jobs from mobile devices.
If you experience difficulties please check our career website for more information. Recruitment correspondence is normally by email so please check your email account and spam folder regularly.
We are committed to building an inclusive culture and strives to attract talent who thrive in an inclusive and flexible working environment. 
If you have a disability or need any reasonable adjustments during the application and selection stages please let us know and we will respond in a way that best fits your specific needs.
 

Armed Forces Covenant
We are proud to support the Armed Forces community by honouring the Armed Forces Covenant. We recognise the value that Serving Personnel, both Regular and Reserves, Veterans, Uniformed Cadet Instructors and Service Families contribute to our business and the United Kingdom. As part of the Covenant, Babcock offers Reservists and Uniformed Cadet Instructors up to 2 week’s special paid leave to help them meet their commitments. To find out more please check our career website for more information.
 

Closing date: 13/12/2019

 

 

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