ERP Programme Administrator

Posting Date: 12 February 2018

Location: Portsmouth, Hampshire, GB, PO6 3EN

Company: Babcock

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Babcock is the UK's leading engineering support services organisation employing over 28,000 people across the world. Babcock offer a hugely diverse number of career options.




Job Purpose


Working within the Programme Management Office, reporting to the Programme Manager and working alongside Senior Managers, Project Managers, business and technical staff, you will help ensure smooth and effective operation of the corporate ERP programme.  This inflight programme is planned to run for several years. 



Major Tasks and Activities


  • Assist with key governance meetings
    • Arrangements
    • Preparation of presentation materials
    • Meeting support/recording including at executive level
  • Team administration
    • Diary management of senior managers
    • Management of “whereabouts” trackers
    • Maintenance of high level Programme calendar
    • Travel booking
  • Time & Attendance, Cost control
    • Monitoring and reporting on timesheet completion
    • Collation and presentation of project cost reporting
  • SharePoint site administration
  • Workshop co-ordination
  • Staff administration
    • On-boarding & off-boarding of staff, including requesting access and equipment
    • Monitoring and approval of contract worker extensions
    • Monitoring and assistance of recruitment activities
    • Management and record-keeping of security clearance requests



Additional accountabilities


Any other duties as deemed necessary to achieve programme goals



Key Outputs/Deliverables


  • Meeting slide packs collated and quality checked prior to key meetings
  • Meeting rooms and arrangements set and clearly communicated for key meetings
  • Meeting actions & minutes recorded & circulated
  • Programme team operate efficiently and effectively
  • Time and cost performance indicators measured and reported
  • Project record and document control effectively managed
  • Programme workforce maintained at size and shape as required



Person Specification


Qualifications and Experience


  • Experience of working in major change programme/project environments
  • Experience of working on a major ERP programme (preferably SAP) would be an advantage but not essential
  • Have supported teams which are spreads across multiple locations, and include external System Integrators, consultants and contractors



Technical & Specialist Knowledge


  • Good drafting skills including minute taking
  • Expert in PowerPoint Presentations, Word Documents, Excel spreadsheets and similar
  • Proficient in SharePoint site management/administration



Key Behavioural Competencies


  • Excellent organisation and communication skills
  • Good numerical skills
  • Strong attention to detail and precision
  • Reliable and punctual and discreet at all times
  • Have the ability to influence senior stakeholders
  • Positive attitude, and a strong team player
  • Ability to work well under pressure, and with those who are under pressure





Portsmouth, Hampshire



Closing Date


27th February 2018





SC Clearable


Dependant on the administrative privileges required for this role the job incumbent may have access to controlled technology and or information, such as, but not limited to, ITAR.




Application Information


Babcock offers a competitive salary and benefits package including 25 days holiday entitlement plus public holidays, money purchase pension scheme with life assurance, share ownership scheme and a broad range of career opportunities.




For further information or to be considered for this role, please click apply to follow the link below to our Careers page.

All applications should be made online. Recruitment correspondence is normally by e-mail, so please check your e-mail account and spam folder regularly. If you are experiencing any problems applying online, please visit





All applications should be made online. If you experience difficulties please click here Recruitment correspondence is normally by email so please check your email account and spam folder regularly.

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