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Program Support Coordinator

Country/Region:  CA
City:  Ottawa

 

 

 

 

VISSC Program Support Coordinator  (Permanent)

Ottawa, ON or Victoria, BC 

 

 

Underpinned by a deep understanding of technology integration, asset management, and specialist training, Babcock International works with customers around the world to improve the capability, reliability and availability of their most critical assets within the key market sectors of Marine, Land, Aviation, and Nuclear.

 

In Canada, Babcock works in the Marine sector, where our teams provide critical and complex support to Canada’s submarine fleet. Our Canadian team is proud to be trusted to deliver key naval in-service support for the Royal Canadian Navy. We also operate in the Aviation sector, where Babcock ensures that the aircrew trainees of our partner nations receive the world’s best flying training. We deliver vital aerial emergency services and are proud to have been selected by the Government of Manitoba to deliver their wildfire suppression services, as well as key components of their critical air ambulance services. As well, we have expanded into the Canadian Nuclear Energy Industry. Cavendish Nuclear, a wholly-owned subsidiary of Babcock International Group, is a leading nuclear services company with a growing national and global presence. Drawing on over 60 years of nuclear experience, Cavendish Nuclear provides specialized service solutions in Canada, with global capabilities across the entire nuclear life cycle.

Whether it is providing technical training instruction, developing training materials or maintaining critical training assets, Babcock is trusted by its customers to deliver world-class training solutions.

Our business relies on our people delivering their best day in and day out. As individuals, we all make a difference to our colleagues, our customers and others who we interact with on a daily basis. Collectively at Babcock, our employees embody the ‘Being Babcock’ principles that help make us great at what we do:

 

  • Always strive to deliver
  • Build great relationships based on trust
  • Safeguard customers’ reputations
  • Never compromise on health and safety
  • Challenge ourselves and each other
  • Respect people and value their diversity
  • Thrive on complexity
  • Trust our people to deliver

 

We encourage you to explore our Babcock Canada website to learn more about us at www.babcockcanada.com.

 

In this role, you will:

  • Provide project monitoring and controls support to the VISSC Program by:
    • Administering the project database
    • Developing and generating live, periodic, and as requested, consolidated program and discrete project status reports
    • Providing project cost control support including:
      • supporting monitoring of project cost adherence
      • cost performance measurement
      • administering expenditure limitation notices
      • supporting fiscal year budget monitoring and adjustments
    • Providing project change control support including:
      • administering of change requests, notifications and authorizations
  • Provide project lifecycle management support to Program and Project Managers through:
    • Administering project initiation gate reviews and supporting proposal development
    • Administering project execution gate reviews
    • Supporting project closures through administering close-out checklists, Task Close-out and Acceptance (TCOAs) forms, invoiced in full notifications, customer acceptance notifications and archiving of project records
    • Undertaking project management related tasks in an assistant role and understudy the Project Managers wherever practicable
  • Provide Documentation and Records Management support by:
    • Managing the VISSC program positional mailbox
    • Supporting VISSC SharePoint content management activities
    • Supporting VISSC SharePoint user account access management
  • Coordinate all internal, and external customer, queries and requests to the VISSC Program team through the positional mailbox
  • Undertaking other duties as deemed necessary and reasonable

 

 

The ideal candidate brings:

 

  • A bachelor's degree, college diploma or certificate in administration, business management, accounting
  • 2 years of related work experience
  • Certification as a Certified Associate in Project Management (CAPM) with experience working in a project based environment
  • Intermediate user skills with Microsoft Word, Excel, PowerPoint, Power BI, Teams, and possess experience with the use and management of SharePoint and/or other document management systems
  • The ability to understand and adhere to procedures and policies
  • The ability to work with precision and accuracy, demonstrates attention-to-detail and has excellent record keeping skills
  • The ability to identify and implement innovative administrative solutions to increase efficiencies
  • Good judgment and a high level of confidentiality
  • Excellent verbal and written communication skills
  • The ability to function in a self-directed manner in a team environment, including personal workload management (organizing and prioritizing) with a focus on meeting deadlines in a high-paced environment
  • Strong interpersonal skills for collaboration with subject matter experts, colleagues, and users
  • Experience in gathering, maintaining, reporting and analyzing schedule/cost data
  • You are skilled at researching information
  • You have skills in planning, designing, managing, and controlling online and print content, through collaboration with other team members in information development (an asset)
  • Experience working with the Department of National Defence (DND) and/or Public Services and Procurement Canada (PSPC) (an asset)
  • Proof that you are fully vaccinated against COVID-19, meaning that you must have received the full series of a COVID-19 vaccine approved by the Government of Canada with the final dose at least 14 days prior to your start date
  • You are eligible for a Canadian Secret Security and ITAR Clearance

 

Applicants, please apply online at https://www.babcockinternational.com/careers/

 

Babcock Canada supports the safety and wellbeing of our employees through the following programs:

  • Contributions towards an employee’s physical and mental health
  • Wellness days
  • Supportive work life balance: flexible work schedule and competitive annual vacation time off
  • Comprehensive health and dental benefits
  • Pregnancy and Parental Leave top-up available
  • Employer matching of employee retirement contribution
  • Employee recognition and bonus programs
  • Support of professional development and reimbursement of membership dues
  • Relocation assistance for individuals and families

 

Babcock is committed to promoting a workforce without boundaries. One that welcomes everyone to contribute to our success regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability or age. If you require accommodation during any stage of our recruitment process, please let us know how we can assist you.

 


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